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How an HRM System Integration Can Help Save Time, Money, and Resources

By Northland Controls, Feb 14, 2023

In today’s environment, teams are often looking to do more with less. Leveraging system integrations, and the automations built into them, can help teams accomplish more with less time and effort.

Acting as your single source of truth, an HRM integration relies on the real-time accuracy of your internal employee management system to keep physical access control system (PACS) data clean, up to date, and organized. By eliminating the human factor traditionally associated with this data sync, teams can minimize the possibility of human error and achieve greater efficiency and user experience. Some examples include:

  • Onboarding and Termination of Employees: Whether an employee just started or is on their last day, managing access levels is critical to security. For those new to a company, an integration can create a better on-boarding experience by having the right access at the right time. On the other end of the spectrum, when an employee leaves the company, regardless of the reason, there is often security risks associated with their departure. But, with an HRM integration, a termination within the employee database automatically coincides with the termination of their badge access as well, limiting the potential threats associated with lingering access.

  • Updated Contact Information: Contact information like legal name, email address, phone number, or remote location can change based on life events that the security team would not necessarily be privy to, but HR would. In case of emergency, it’s critical to have the most up-to-date information for your employees. With this integration, any changes made in the HRM database will also push to your PACS system so that security personnel can quickly access the necessary data needed to respond.

  • System Audits: Automatically removing outdated or orphaned contacts can save money on licensing or data storage and cut back on the amount of time associated with auditing and cleaning your database on a regular basis.

  • Automatic Provisioning: This integration delivers more efficient provisioning of access control. Because your access control system can now feed off HRM data fields such as geographic location, business unit, position, or supervisor, you can create rule-based provisioning to automatically update access levels on the go.

Other System Integrations to Consider:

Video Management and Access Control: Integrating these two critical security technologies into one another allows teams to get the most out of their systems. One highlight is the ability to link camera feeds to various alarms happening within your access control system, giving teams more visibility into what is happening, why it’s happening, and what actions need to be taken for a response. Another benefit of this type of integration is the ability to sync camera locations with reader locations so you can pinpoint an incident more quickly. Overall, this integration can increase officer responsiveness, enhance system communication, and give you better overall security awareness.

Visitor Management System: Managing people coming in and out of your office on a temporary basis can quickly become overwhelming. Whether it is contractors, visitors, or vendors, leveraging this type of integration gives visitors an opportunity to pre-fill visitor forms prior to arriving so that teams can grant temporary access based on the details of their visit even before they arrive. More importantly, it can automatically remove access to mitigate threats associated with unauthorized, lingering entry. Overall, this integration helps to better manage this process, giving teams better awareness and control over who is in their building at any given time.

Want to learn more about other system integrations for your security program? Download the full list below.

And, if you're looking to implement one or more of these integrations your company, let us know how we can help by reaching out to